Because Italy is one of the MS which have first in line in dealing with the migration flow heading to Europe, its asylum and reception system was developed according to a series of special needs. In order to allow all the different operators taking part in the registration procedures to work together and to manage the many types of applications, Italian authorities have implemented efficient systems that can be studied and taken as good examples by other European countries. That was indeed the purpose of the Bulgarian delegation’s visit to the Dublin Unit in Rome organized under the EASO Special Support Plan to Bulgaria.
The Dublin Unit in Rome is located in the very heart of the city, between the central train station Termini and Piazza del Quirinale, well-known location of the official residence of the President of the Italian Republic.
As part of the Asylum and Immigration Department of the Italian Ministry of Interior, it has the task to determine the Member State responsible for the examination of applications for International protection, in accordance with Regulation 604/2013. The team, directed by Mrs. Simona Spinelli, is made up of Italian colleagues, EASO national experts and interims deployed by EASO in the frame of measure ITA 3 of the Operating Plan for 2017.
To deal with incoming and outgoing requests, received from or sent to other Member States, such as take-charge, take-back or information, Dublin Unit works mainly with Vestanet and DubliNet databases. The first one is the Italian Immigration Police managing system, used to register all migrants on Italian territory; the second one, on the contrary, is specifically conceived to handle Dublin cases. Both are fully electronic and allow to modify, complete and update content and annexes anytime and to send automatic alerts to the concerned case officer if there are changes.
The two colleagues from the Bulgarian State Agency for Refugees appreciated their hosts’ willingness and were very interested in understanding the daily workflow in Rome, but also the general functioning of the entire Italian system, which represents an example of good practices to be potentially taken as a model to build their own.
They were also attentive to the second and final part of the visit, when the officer in charge of Statistics showed them how DubliNet can easily generate charts with updated data whenever is needed, including the ones that each Member State has to send to Eurostat on a regular basis.
At the end of the day, the feedback received, on sharing experiences and good practices, was very positive from both sides which confirms the added value of the support EASO to the different EU Member States.